Documentation Traceability and Monitoring Practices in Agrarian Reform Implementation
DOI:
https://doi.org/10.5281/zenodo.21272234Keywords:
agrarian reform, DAR-Isabela, documentation traceability, monitoring practices, records management, service accountabilityAbstract
This study investigated documentation traceability and monitoring practices in agrarian reform implementation at the Department of Agrarian Reform-Isabela. Using a traceability-focused explanatory correlational design, the study assessed how document completeness, record authentication, routing visibility, retrieval efficiency, status updating, and responsibility tracking related to implementation tracking, progress reporting, follow-up mechanisms, coordination of pending actions, feedback use, and monitoring tool utilization. Data were gathered through a validated researcher-made questionnaire administered to personnel involved in documentation, records processing, monitoring, reporting, coordination, and implementation support. The instrument showed excellent reliability, with an overall Cronbach’s alpha of 0.94. Results revealed that documentation traceability and monitoring practices were both generally moderate, indicating that existing procedures were functional but not yet consistently strong. Stronger results were observed in document completeness, record authentication, and progress reporting, while weaker areas involved status updating, monitoring tool utilization, feedback use, and coordination of pending actions. The Traceability-Monitoring Alignment Index showed close alignment but moderate operational strength. Spearman’s rho confirmed a significant moderate positive relationship between documentation traceability and monitoring practices. Ordinal logistic regression further showed that status updating, routing visibility, retrieval efficiency, and responsibility tracking significantly influenced monitoring practices. The findings suggest that agrarian reform implementation becomes more dependable when documents remain visible, updated, retrievable, and linked to clear accountability points. Strengthening unified tracking systems, scheduled status reviews, feedback integration, and personnel capacity-building is recommended to improve implementation monitoring and service continuity.
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