Leveraging DepEd Bicol’s Program Management Information System (PMIS) for Data-Informed Insights: Basis for the Development of Action Plan
DOI:
https://doi.org/10.5281/zenodo.19964297Keywords:
PMIS, Data-Informed Enhancement, Public Administration, Operational Efficiency Digital Governance, Educational Management, Data-Driven Decision-Making, Resource Optimization, DepEd BicolAbstract
This study examined the utilization, implementation practices, and challenges of the Program Management Information System (PMIS) in DepEd Bicol to enhance public administration and operational efficiency. Employing a mixed-methods convergent parallel design, the research utilized universal sampling to gather data from Regional and Division program owners, along with school heads from pilot Implementing Units. Quantitative data were processed using Python (Pandas, NumPy, SciPy, Statsmodels) to ensure a cost-effective, robust statistical analysis. Results indicate that the PMIS is significantly utilized (x̄=3.018), demonstrating its functional integration into daily administrative workflows, particularly in data management. While demographic factors showed negligible impact, professional tenure and specialized training emerged as primary drivers of system engagement. Findings revealed that while PMIS practices are "largely implemented," they remain operational rather than strategic, characterized by a reliance on traditional judgment and inconsistent stakeholder engagement. Training and capacity building were identified as the weakest domains (x̄=2.753), with significant disparities noted across DepEd levels of governance. The study identified a critical "resource-access gap"—unstable connectivity and hardware shortages—and a "commitment-action gap" where clear policies lack rigorous leadership enforcement. These bottlenecks result in inefficient "workarounds," data inaccuracy, and user burnout. To transition PMIS from a "digital filing cabinet" to a strategic engine, the study proposes a data-driven action plan prioritizing technical modernization (cloud-native frameworks and offline-first apps), mandated MOOE allocations for ICT infrastructure, and the institutionalization of permanent Focal Persons. By embedding PMIS into daily workflows and fostering a culture of "PMIS Champions," DepEd Bicol can ensure long-term sustainability, transparency, and evidence-based governance.
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