Development and Evaluation of an Equipment Borrowing and Computer Inventory Management System for UPHSD-LP College of Computer Studies

Abstract

This study developed and evaluated a web-based equipment borrowing and computer inventory management system for the College of Computer Studies of the University of Perpetual Help System DALTA-Laguna (UPHSD-LP). The project addressed delays, inaccurate records, fragmented logbooks, and limited visibility of equipment availability associated with manual procedures. Guided by the System Development Life Cycle, the system integrated user management, borrowing requests, inventory tracking, condition reporting, administrative monitoring, and reporting functions. A quantitative developmental-evaluative design was employed. Thirty-eight purposively selected respondents participated in the system assessment: 30 college secretaries, two laboratory custodians, and six information technology experts. A four-point questionnaire based on ISO/IEC 25010 quality characteristics was analyzed using weighted means and rank ordering. Results showed consistently strong evaluations across the assessed categories. Usability and dependability obtained the highest composite means (3.98), followed by compatibility and security (3.95), while functional suitability, performance efficiency, and maintainability each received a composite mean of 3.88. Respondents particularly valued the system's intuitive interface, stable operation, cross-platform access, access controls, and capacity to update inventory records efficiently. The findings indicate that the developed system offers a practical digital alternative to paper-based processes and can improve asset visibility, transaction efficiency, record accuracy, and accountability. Institutional adoption, user training, and sustained technical support are recommended.